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BYLAWS
OF THE
OKLAHOMA CCIM
CHAPTER
OF THE
CCIM INSTITUTE
AS AFFILIATE OF THE
NATIONAL ASSOCIATION OF REALTORS
ARTICLE I -
OBJECTIVES
1. As a
Chapter of the CCIM Institute (herein further
referred to as the Institute), the objectives of the
Chapter shall be the following:
a. Promoting
the image and reputation of the Institute and its
CCIM designee members.
b. Giving
assistance and guidance to candidates seeking to
become designees.
c. Providing
opportunity for participation by members of the
Institute in an ongoing program of real estate
education by supporting the education program of the
Institute.
d. Conducting
approved real estate courses and seminars for the
Chapter, local boards of REALTORS, State association
of REALTORS, and members of the public within the
Chapter's jurisdiction.
e. Assisting
the Institute in achieving their purposes and
objectives including: market feedback, course
promotion, public relations and membership
recruitment and retention.
f. Providing
a forum for the exchange of information and business
development.
2.
In the
execution of the objectives set forth in this
ARTICLE, the Chapter shall at all times conduct its
activities, programs and practices in a manner
consistent with the policies of the Institute and
NATIONAL ASSOCIATION OF REALTORS.
ARTICLE II - CHAPTER
JURISDICITON AND CHARTER
1. The
jurisdiction of the Chapter is defined as follows:
(For Chapters that do not cover an entire state,
please include the zip codes of areas that are
covered.)
State of Oklahoma
2. The
jurisdiction of the Chapter shall be that
jurisdiction assigned to it by the Institute.
Therefore, the jurisdiction of the Chapter as
defined in Section I of ARTICLE 11 shall be
automatically amended, without further action or
approval by the Officers, Board of Directors or
Members of the Chapter, to incorporate any changes
in jurisdiction of which the Chapter is notified by
the Institute.
3. A
Chapter's charter may be revoked if the Chapter is
found to be in violation of the terms, conditions,
and restrictions set forth in the Institute Bylaws
if the Chapter does not meet the following
requirements:
a. Maintain a
minimum membership of 25 Designee and Candidate
members.
b. Hold
Chapter meetings a minimum of four times per year.
c. Annually
elect officers.
d. Annually
appoint committee chairpersons for major Chapter
committees
e. Establish
an active Chapter designation promotion committee,
f. Establish
an active candidate guidance committee.
g. Establish
an active membership committee.
h. Prepare an
annual Chapter budget.
i. Prepare
an annual directory of Chapter members.
j. Arrange
for Chapter representation at one national meeting
per year.
k. Offer two
educational offerings per year for Chapter members.
l. Offer at
least one Chapter event per year where the primary
purpose is member networking.
m. Chapter
participation in regional meetings and activities.
n. Maintain
an active Chapter executive committee and/or board
of directors.
4. In the
event that the charter issued to the Chapter by the
Institute is revoked by the Institute pursuant to
Section 5 hereof, the Chapter shall immediately
cease all activities and functions as a Chapter of
the Institute, and the officers without further
direction of the Board of Directors or membership of
the Chapter, except as required by law, are hereby
authorized, empowered, and directed to conclude the
affairs of the Chapter, settle or pay all
outstanding obligations, forward remaining Chapter
funds to their current Regional Vice President to be
held for no longer than two years (in the event that
the Chapters charter is renewed), and cause the
Chapter to be dissolved.
5.
Dissolution of the Chapter as described in Section 4
of this ARTICLE ll shall occur upon revocation of
the charter issued to the Chapter by the
majority vote of the Governing Council of the
Institute in accordance with procedures established
by the Institute, which guarantee the Chapter or its
representatives the opportunity to be heard.
ARTICLE III - CHAPTER
MEMBERSHIP
1. All
Institute Members residing in or having a place of
business within the jurisdiction of the Chapter, or
a place of business in a contiguous area which is
not within the assigned jurisdiction of any Chapter,
shall be eligible for Chapter membership. There
shall be four (4) membership classes: 1. CCIM
Designee Member, 2. Candidate Member, 3. Affiliate
Member and 4. Non-Resident Member.
2.
CCIM
Designee Members in good standing with the Chapter
shall enjoy all rights and privileges of membership,
including the right to hold office and to vote.
3.
Candidate Members in good standing with the Chapter
and who have successfully completed at least one (1)
CCIM core course shall enjoy all rights and
privileges of membership except the right to hold
the office of President or vote on amendments to the
Bylaws of the Chapter.
4. All
individuals who are not members of the Institute
shall be Affiliate Members of the Chapter and enjoy
all rights and privileges of membership except the
right to hold office or to vote on amendments to the
Bylaws of the Chapter or vote in the elections of
directors and officers. (Exception: the Affiliate
members appointed to the Board by the President
under Article VI paragraph (1) shall have the right
to hold office of Director during that term and vote
on all matters coming before the Board).
5. Designees
and Candidate Members in good standing of another
CCIM chapter shall be entitled to Non-Resident
Membership. A Non-Resident Member shall enjoy all
rights and privileges of Chapter membership except
the right to vote or hold office.
6. Designees
and Candidate Members who, on an individual basis,
have requested to be released from the Chapter in
which they reside (or place of business) may
affiliate with another chapter. On an exception
basis, these individuals would then be eligible to
enjoy the rights and privileges of the appropriate
classification of membership in the Chapter.
7. The
Executive Vice President of the Institute shall be
the Institute Member of the Chapter. The Institute
Member shall not be entitled to hold office or to
vote except on any proposed amendments to the Bylaws
of the Chapter.
ARTICLE IV - CHAPTER
MEETINGS
1. The
President of the Chapter shall schedule not less
than four meetings each year at such times as the
President, in consultation with the Board of
Directors, may deem convenient. These meetings can
be held in conjunction with an educational or
networking event sponsored by the Chapter. The
President may hold additional special membership
meetings as deemed necessary and must hold a meeting
whenever requested by one-third of the Board of
Directors.
2.
Members
shall be provided with written notice (may include
e-mail or facsimile) of any meeting of the
membership.
3. A quorum
for any regular or special meetings of the Chapter
shall be five percent (5%) of the Members in good
standing of the Chapter or five Members, whichever
is greater.
4. All
meetings of the Chapter shall be conducted in
accordance with Roberts Rules of Order,
latest edition, in all instances wherein its
provisions do not conflict with these Bylaws or
other regulations and rules adopted by the Chapter.
ARTICLE V - CHAPTER
DUES AND FEES
1. The annual
dues of the Designee, Candidate, Affiliate and
Non-Resident Members shall be those determined from
time to time by the Chapter Board of Directors,
provided, however, that the dues payable by the
Non-Resident Members shall not exceed the dues
payable by Designee and Candidate Members.
2. No dues
shall be payable by the Institute Member.
3. Dues shall
be payable on or before January 31 of each year
except as otherwise authorized by the Board of
Directors. Any Member failing to make payment by
March 31 shall be terminated as a Member
automatically and without further notice than this
Bylaw.
4. An
initiation or membership application fee shall be
payable as determined by the Board of Directors;
however, if a member is terminated for non-payment
of dues and thereafter seeks to reapply for
membership, a reinstatement fee shall be payable as
determined by the Board of Directors.
5. Applicants
for membership on or before May 31 shall pay the
full annual dues. Applicants for membership after
May 31 shall pay dues as determined from time to
time by the Board of Directors. The dues payable
shall accompany any application for membership.
6. Upon the
prior approval of two-thirds of the voting Chapter
Members, the Chapter may levy and collect special
assessments to be used for such general or special
purposes approved by such Members. Any Member who
fails to pay such special assessment within ninety
(90) days of receiving notice thereof may be
terminated from membership as in the case of
non-payment of dues. The Institute Member shall not
be subject to any assessment.
7.
There
shall be a Chapter bank account into which all dues
and assessments shall be paid and from which shall
be paid the obligations of the Chapter. The Chapter
must maintain a minimum treasury level equaling five
percent (5%) of annual collected dues. The Chapter
may establish such other savings and investment
accounts as the Board of Directors may deem
appropriate form time to time, but no funds of the
Chapter shall be commingled with the funds of any
two officers or designated signatory(s) at any time,
directly or indirectly.
ARTICLE VI - BOARD OF
DIRECTORS AND OFFICERS
1. The Board
of Directors shall be the governing body of the
Chapter. Members of the Board of Directors shall be
the elected officers, the immediate past-President,
each chairperson of a standing committee, at least
two at-large directors elected from the Designee
and/or Candidate membership, and two directors
appointed by the President from the Affiliate
membership.
2. The
President of the Chapter shall serve
ex-officio as Chairman of the Board of
Directors.
3. The term
of office of each member of the Board of Directors
shall be one year or until his successor is elected
and qualified. In the event of a vacancy among the
elected Members of the Board of Directors, the
remaining Members of the Board shall elect a Member
of the Chapter from the Designee and/or Candidate
membership to serve the remainder of the unexpired
term. In the event of a vacancy among the appointed
Affiliate Members of the Board, the President shall
appoint another Affiliate Member to serve the
remainder of the unexpired term.
4. The Board
of Directors shall not hold less than four (4)
regular meetings each year. Such meetings shall be
held in addition to the regular meetings of the
members. Additional meetings of the Board of
Directors may be called at the direction of the
President or upon the written request of not less
than one-third of the Members of the Board.
5. The
secretary shall mail, fax or e-mail a written notice
of each meeting of the Board to the Board Members.
6.
A quorum
of the Board shall consist of fifty percent (50%) of
the Board Members, provided at least fifty percent
(50%) of the elective officers are present.
7.
If the
Chapter elects to hire an administrative support
person, that individual shall attend all Board of
Directors meetings as a non-voting member. Persons
performing services for chapters in this manner
function as "independent contractors".
8.
The
elective officers of the Chapter shall consist of a
President, President Elect, Vice President,
Secretary and Treasurer or a combined position of
Secretary/Treasurer.
9.
The
elected officers shall have such duties as normally
accrue to their offices and as may be assigned to
them from time to time by the Board of Directors.
The President shall be an ex officio Member of all
committees.
10.
The
officers shall be elected for a term of one (1) year
beginning November 1 and will serve until their
successors are elected and qualified. A Chapter can
choose to re-elect individuals to hold the same
office for one (1) subsequent year. In the event any
office, except the office of President, becomes
vacant, the Board shall elect from their number a
person to serve for the remainder of the term. In
the event the office of President becomes vacant,
President Elect shall automatically become the
President during the remainder of the unexpired
term.
11.
All
Board of Directors and Chapter Officers shall serve
without compensation but may be reimbursed for
travel and expenses as set forth in Article VII,
paragraph 3.
ARTICLE Vll -
ELECTIONS
1.
Officers
shall be elected by written secret ballot mailed by
the Chapter Secretary to all voting members no later
than September 15
of each year to be returned and tabulated no later
than October 1 and the newly elected officers shall
take office as of November 1 of each year.
2. Ballots
received by mail will be tabulated by a three-person
Tellers Committee, consisting of the Chapter
Secretary and the two non-directors of the
Nominating Committee.
3. The newly
elected Chapter President and/or his/her
representative(s) shall attend the New Chapter
Officer Orientation program sponsored by the Chapter
Activities Committee of the Institute and held
during the November National Convention of the
NATIONAL ASSOCIATION OF REALTORS. The expenses of
attendance at such program and any Institute
national training meetings shall be borne by the
local Chapter and/or attendee as determined by the
Board of Directors.
4. Candidates for Chapter offices shall be
nominated as follows:
a. The
President with the consent of the Board of Directors
shall appoint a Nominating Committee (at least sixty
days) prior to the day the ballots are to be mailed.
The Nominating Committee shall consist of three (3)
members from the Board of Directors (one of whom
shall be the President Elect who shall act as
chairperson) and two (2) from the voting membership
of the Chapter.
b. The
Nominating Committee shall nominate two persons for
each at-large director and one person for each
office to be filled provided the nominees have
consented to accept the nomination. The Secretary
shall notify the voting membership of the slate of
nominees by mail or email at least thirty (30) days
prior to the date of the election.
c. The
Secretary shall receive and place on the ballot
additional nominations for officers or directors
received in writing at least fifteen (15)
days prior to the day the ballots are to be mailed,
provided each such additional nomination is
supported in writing by at least ten (10) voting
members of the Chapter, excluding the Institute
Member, and the nominee has consented in writing to
accept the nomination.
5. The
Secretary shall provide the Institute with the names
of the newly elected Chapter Officers no
later than November 1 or thirty (30) days
after the date of election, whichever occurs first.
ARTICLE Vlll -
REMOVAL OF OFFICERS OR DIRECTORS
In the event that an
Officer or Director is deemed to be incapable of
fulfilling the duties for which elected, but will
not resign from office voluntarily, the Officer or
Director may be removed from office under the
following procedure:
1. A petition
for the removal of such Officer or Director signed
by not less than one-third of the voting membership
or a majority of all Directors shall be filed with
the President, or if the President is the subject of
the petition, with the President Elect and shall
specifically set forth the reasons for recommending
removal of the individual from further service.
2. Upon
receipt of the petition, and not less than twenty
(20) days or more than forty-five (45) days
thereafter, a special meeting of the voting Members
of the Chapter shall be held, and the sole business
of the meeting shall be to consider the charge
against the Officer or Director and to render a
decision on such petition.
3. Notice of
the special meeting shall be mailed to all voting
Members at least ten (10) days prior to the meeting,
and shall be conducted by the President unless the
President's continued service in office is being
considered at the meeting. In such case, the
President Elect shall conduct the meeting of the
Members. The Officer or Director who is the subject
of the petition shall be permitted to appear and
address the Members, either in person or through a
representative. Provided a quorum is present, a
three-fourths vote of members present and voting
shall be required to approve the petition and remove
the Officer or Director.
ARTICLE IX -
COMMITTEES
1. There
shall be a Nominating Committee appointed annually
as provided in ARTICLE Vll of these Bylaws.
2. The
following standing committees shall be established
and maintained:
a. Candidate
Guidance
b. Public Relations (Designation Promotion)
c.
Programs/Membership
d.
Finance
3.
The
Chairman and all Members of these, and any other
standing committees or subcommittees created, shall
be appointed by the President with the advice and
consent of the Board of Directors. Members of
standing committees shall serve for a term of one
(1) year. Each standing committee shall have at
least three (3) members and each committee shall
have at least one Candidate Member, if available to
serve.
4.
With the
consent of the Board of Directors, the President may
establish such special committees as may be
determined necessary and appoint the Members
thereof, including the Chairman. Each special
committee and the terms of all Members thereof shall
expire automatically on the anniversary date of its
creation or when its purposes have been
accomplished, whichever first occurs.
5.
All
committee members shall serve without compensation.
ARTICLE X -
INDEMNIFICATION
The Chapter shall
have the power and authority to indemnify and hold
harmless to the full extent permitted by law any
person who is or was a director, officer, employee
or agent of the Chapter. In addition, the Chapter
may purchase and maintain insurance on behalf of any
person who is or was a director, officer, employee,
or agent of the Chapter, against any liability
asserted against such person and incurred in any
such capacity, or arising out of such person's
status as such, regardless of whether the Chapter
would have the power to indemnify against such
liability.
ARTICLE XI - CONFLICT
OF INTEREST POLICY
All members of the
Board of Directors, Chapter Officers and Committee
Members shall abide by the following:
All
volunteer leaders (members of the Board of
Directors, Chapter Officers and Committee Members)
shall act reasonably and in the best interest of the
Chapter and of the Institute at all times. This
involves honesty and good faith. This also includes
avoiding situations that have the appearance of
conflict of interest including using influence
through debate, vote, or action where an individual
personally stands to benefit from that action. No
volunteer shall vote or be a decision-maker with
respect to any transaction between the Chapter and
the volunteer where the volunteer or a family member
or relative, have a direct or indirect interest in
that transaction.
ARTICLE XII- BONDING
Any person entrusted
with the handling of funds or payments of the
Chapter, at the discretion of the Chapter, shall
obtain and maintain a fidelity bond at the cost of
the Chapter.
ARTICLE XIII -
CHAPTER DISTRICTS
1.
Any
group of ten (10) or more Designee Members of the
Chapter may petition the Board of Directors to form
a District within the Chapter. The Board of
Directors may authorize the establishment of such
groups by adopting a resolution which provides for
its name,
jurisdictional
boundaries, approval of proposed bylaws, method of
conducting its affairs, the submission of periodic
reports on its activities to the Board of Directors
and the appointment of a temporary committee to
arrange for the organizational meeting of the
District.
2.
The
officers and majority of members of each District
shall be members of the Institute.
3.
The
Chairman of each District shall serve as a
non-voting member of the Board of Directors of the
Chapter.
4.
The
Board of Directors shall not authorize Districts to
engage in activities which are inconsistent with the
Constitution of the Institute.
ARTICLE XIV- FISCAL
YEAR
The fiscal year of
the Chapter shall be January 1 through December 31.
ARTICLE XV-
AMENDMENTS AND RESTRICTIONS ON CHAPTER POWER
1. The
Designee Members of the Chapter may at any regular
meeting, special meeting, or by mail ballot, amend
the Chapter Bylaws, provided that all Designee
Members have been notified by mail or email of the
proposed Bylaws changes.
2. To become
effective,
a. The vote
of the Designee Members required under paragraph 1
of this Article shall be cast in person or by
written secret ballot, provided the substance of the
proposed amendment is included in the notice of the
meeting and provided further that mail ballots shall
not be counted in determining the presence of a
quorum.
b. An
amendment to these Bylaws must receive a favorable
vote of two-thirds of the votes cast by the Designee
Members present, and if so approved, a favorable
vote of the Institute Member.
c. The vote
of the Institute Member shall be cast by action of
the Executive Vice President of the Institute upon
receipt of the copy certified by the Secretary of
the Chapter of the proposed amendment(s) as approved
by the Designee Members.
d. No
amendment to the Bylaws shall become effective until
written notice is received that the Institute Member
has voted favorably on it.
3. The
Chapter shall not commit the Institute to any
financial obligation unless such commitment is
authorized in writing by the responsible Officers of
the Institute.
4. The
Chapter shall not speak for or act in the name of
the Institute without the prior written approval of
the responsible Officers of the Institute.
5.
Since
the Chapter is exempt as a trade association from
federal taxation under Section 501 (c) (6) of the
Internal Revenue Code, the Chapter shall not engage
in any activities or take any action which will
jeopardize exempt status.
6. All funds of
the Chapter shall be used exclusively to carry out
the purposes and objectives
of the
Chapter as set forth in these Bylaws. No funds shall
be diverted from such
purposes
for the personal benefit of any member or other
person. Revised 8/31/01
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